Pavilion is a 30-person studio in Nashville. We design the stage, build it in our shop and call the show, for 300 to 3,000 guests.
Three rooms from this season
Each one was drawn, built in our shop and run by the same producer from the first walkthrough to the last truck.
Five things we make, and one producer who runs them
Book one service for one show, or all five on a retainer. Either way you get one producer, one budget and one phone number.
Stage and set design
From $12,000
Scaled ground plans, stage renders and a room plan you can mark up, two weeks after the walkthrough.
Scenic fabrication
From $28,000
Walls, stages and pavilions built in our 22,000 square foot Nashville shop and test-assembled before they ship.
Show production and AV
From $45,000
Lighting, audio, LED walls, cameras and the crew to run them, from one company and one budget.
Show content
From $9,000
Walk-in loops, speaker slides, stage graphics and wayfinding, made for the screen sizes in your room.
Show calling and broadcast
From $16,000
A show caller on headset, a rehearsal with every speaker, and a stream that looks like television.
Ground plan, Hall B
Ground plan to scale
Week 2
Stage renders from three seats
Week 2
Line-item budget in USD
Week 2
Load-in schedule by the hour
Week 5
Week 1
Walkthrough and brief
We walk the venue with you, measure the room and write a one-page brief: headcount, moments, budget.
Weeks 2 to 5
Design and drawings
Ground plan, stage renders, content plan and a line-item budget. Two rounds of changes are built in.
Weeks 6 to 10
Build and rehearse
The set is built and test-assembled in our shop. Show week, we load in and rehearse every speaker.
Show day
Show day and strike
A show caller runs every cue from front of house. We strike overnight and send a wrap report in a week.
Breakouts
40 to 250 per room
Expo pavilion
20 to 200 square meters
Broadcast set
Studio or hybrid
Half a day in
Lawn pavilion
100 to 800 guests
Tent, stage and power in two days
Arrivals
300 to 3,000 guests
Counters and wayfinding in half a day
Offsite dinner
20 to 150 guests
One day in, out by midnight
What two clients said after the strike
“Our kickoff moved to a 1,400-seat room eight weeks out. Pavilion redrew the stage in four days, and the show ran on time to the minute.”
Renata Okafor
VP Field Marketing, Northwind Labs, Austin
“We used to rent AV from the hotel and hope. Now one producer owns the whole room, and the final bill landed within 2 percent of the estimate.”
Marcus Hale
Head of Events, Ledgerline, Chicago
Questions we answer on the first call
Budgets, lead times, venue rules and what happens when plans change. Anything else, ask a producer.
What does a show like this cost?
Most of our general sessions land between $120,000 and $400,000 for production, depending on the room size, the screens and how much we build. Design starts at $12,000. You get a line-item budget in USD before anything is built, and it only changes if the scope does.
How far ahead should we book?
Can you run a hybrid show?
Do we have to use the venue's in-house AV?
What happens if our headcount changes?
Are you insured and union-ready?
A 30-minute call with a producer. You leave with a budget range for your room size and a straight answer on the timeline.
Show production for company conferences, launches and dinners, built in our own shop in Nashville.
Pavilion